Home » Email Marketing » Here’s Why you Need to Get your Customer Database in Shape before You start Working on Email Marketing

Here’s Why you Need to Get your Customer Database in Shape before You start Working on Email Marketing

We’re often asked, “Is email marketing alive? With plenty of newer marketing platforms like social media marketing, display ads, should we spend on email newsletters?”

In short, a big YES! Email marketing is as valid as ever, and even more. Here are a few numbers to convince you:

  • The number of global email users is set to touch 4.3 billion in 2022, that nearly 50% of the total population. [Source: Statista]
  • In 2017, nearly 269 billion emails were sent out daily. [Source: Statista]
  • An email has one of the highest ROI for every marketing channel. For every $1 spent, marketers are able to see an average return of $32. [Source: DMB]
  • Welcome emails have an open rate of 82% [Source: GetResponse]
  • Emails with personalized subject lines have an open rate of 50% [Source: Lifecycle Marketing]

Now, that we’ve established that email marketing is very much alive and thriving, we turn our attention to one key aspect of email marketing – database management.

If you’re hearing this term in connection with email marketing for the first time, worry not! We explain all that you need to know on the topic of sans jargons. Let’s get started.

Why do you need an Email Database?


Email is an effective way to reach out to your existing customers as well as to target potential customers. Make use of the following steps to build a database of relevant email addresses.

Apart from just having email addresses, you can also use this database to effectively categorize and segment customers. The email database can provide you valuable insights into who your customers are, their age and gender and other demographic details.

Having an effective email database is an easy and low-cost way to enhance your marketing campaigns. Simply put, email marketing can be described as the workhorse of digital marketing. It’s an effective way to boost brand awareness, reduce acquisition costs and to improve conversion rates.

What is an Email Database?


Simply put, an email database is a collection of the email addresses of the actual and potential customers of your business. You can build your email database by collecting the email ids of people whom you think would be interested in your products as well as consumers who have already purchased products from you.

Additionally, you can purchase an email marketing database to be used for your marketing campaigns. However, these are not as useful as email addresses directly acquired by you.

Your list of email addresses is stored in a CRM (Customer Relationship Management) system or an email delivery software service. This program sends out bulk emails to all your customers.

Why maintaining an Email Database has a profound impact on your Business?


As mentioned above, email marketing is one of the most effective forms of marketing. The conversion rates from email marketing are higher compared to other popular forms of digital marketing. Here, by conversion rate, we refer to the number of people who actually open the email newsletter and go to purchase a product from your company or look for more information on your products and services.

According to a campaign by Adobe, digital users are addicted to email, and 1 in 2 millennials even check their emails from the bathroom. And nearly 50% of users prefer emails over other marketing touchpoints.

To reap the benefits of email marketing, you need to work on building an email address database that is as extensive as possible.

Having an email database:

  • Gives you access to a targeted audience who are likely to convert
  • Helps you know extensively about your customers
  • Supply them with the latest information about sales, offers, new product launches and other information about your business

Now, that you understand the importance of having an email database of your customers, the next big question is,

How do I add the email addresses of my target customers to my database?

There are several methods you can use. Here are some of the popular ways:

Use a landing page


Users who would like to receive information about your products or services can enter their email address here.

Using pop-ups


Include a pop-up on several pages of your site, encouraging site visitors to submit their email addresses to be the first to know about your latest product launches, offers, and other news.

Using social media


Encourage your followers on Facebook, Instagram, and Twitter to sign up for your mailing list by announcing giveaways or other contests.

Collecting email addresses in person


Use a visitor notebook to get visitors to your physical store to enter their email addresses in it. You can then enter the email addresses from this list into your database manually.

What if I don’t have sufficient email addresses to add?

email-addresses-listYou can purchase a list from third-parties. If you do take this option, make sure to purchase a list of customers who are most likely to be interested in your products.

If you decide to take this route, make sure to consider the following factors:

  • Purchase an email list with current emails.
  • Look for a targeted list whose audience demographics matches that of your target audience.

What next?


Once you get the list of emails you will need to store it in a database. You will be using this database for all email marketing campaigns. You can use any CRM program like Salesforce, AWeber or any other program for this purpose.

What information should I include in my Customer Database?


Populate your database with the following information about your customers:

  • Name
  • Email address
  • Address
  • Location
  • Whether they have previously bought from you
  • If yes, what is the type of products they have purchased

Apart from this basic information, you can include any additional information about your customers if available.

How do I use my Email Database to Drive Sales?


Now that you’ve built a customer database, it’s time to put it to action. Here are a few ways to utilize your database to boost business.

  • Promote upcoming sales – If you have an upcoming sale, make sure to use the database to let your audience know about it. All consumers love a good deal and having an email list is an efficient way to let your audience know about your sales and offers.
  • Run a Giveaway – Everyone loves a good giveaway and use your email list to entice customers to take certain actions. For instance, you can let them know that you’re offering a prize for the first 100 customers who mention your brand on social networks.
  • Include clickable links in your email – Don’t just let customers know about upcoming product offers or sales. Provide links in your email that they can click on.

Build a strong Email Database to Increase Customer Engagement


As you can see, having an extensive email database helps you reach out to customers effectively. Use the tips listed on this guide to start building your email database today.

And, if you need help on getting started with email marketing, do give a shout out to our team of enthusiastic digital marketers. We’ll help you run a super awesome email marketing campaign, that will make heads turn.


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Getting Started: Beginner’s Ultimate Email Marketing Guide to Craft Beautiful & Engaging Emails that Convert

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